VNMT Ordering Portal gives field sales reps and store-front staff a fast, branded app to build and submit orders — item search and barcode scan, customer-specific pricing and live stock, drafts, discounts and delivery dates. Every order posts straight to NetSuite as a Sales Order. No re-keying, no NetSuite seat per rep.
New orderMy ordersDraftsItem lookupCustomers
New Order — illustrative interface, sample data
Built for the people taking the order — field reps and store-front staff — with NetSuite keeping pricing, stock and the books straight underneath.
Search or scan items, tap to add, set quantities and submit. The order lands in NetSuite as a Sales Order — no paper, no re-keying.
Live NetSuite pricing and stock, customer-specific rates, and line- or header-level discounts kept within the guardrails you set.
Save a draft on the road or at the counter, resume it later, and submit when the customer confirms — favourites make the next reorder a tap.
Reps and store staff log into a branded portal with their own credential — no NetSuite licence each, no ERP clutter, only their customers.
When reps can order the way they actually work, the gains show up in order speed, in accuracy, and in the licences you don't have to buy.
Figures are illustrative of typical gains, not a guarantee — every operation is different. We'll model the numbers against your own customers, price levels and items during a walkthrough.
Where the value shows up — in hours, licence cost, revenue protected and room to grow — plus a quick model against your own numbers.
Move the sliders to your own numbers — see the labour hours and cost that faster capture and zero re-keying give back.
Assumes 21 working days / month. Time saved combines faster capture and no back-office re-keying — illustrative, not a quote.
Calculator figures are illustrative, computed live from the inputs above — not a quote. We'll model the real numbers with your own order volumes in a walkthrough.
Role-aware, so each rep sees only their customers, and every submitted order writes straight back to NetSuite.
The same portal carries an order from the first item to a confirmed NetSuite Sales Order — with pricing, stock and the record kept in step at every step.
Branded portal, own credential
e.g. Halcyon & Co
Search, scan or favourites
Quantities & discounts
Date, notes, totals
Posts a NetSuite Sales Order
They could — and many do. But phoned, emailed and hand-written orders mean re-keying, wrong prices, and selling stock that isn't there. The Ordering Portal doesn't replace NetSuite. It's an order-shaped front door to it.
| Phone / email / paper orders | With the Ordering Portal | |
|---|---|---|
| Who places it | –A rep writes it down; the back office re-keys it into NetSuite later. | ✓The rep builds it once in a branded portal — no NetSuite seat, no re-entry. |
| Pricing & stock | –From a printed price list or memory; stock is a guess until it's checked. | ✓Live customer-specific pricing and on-hand stock, pulled from NetSuite. |
| Discounts | –Scribbled on the order and argued about later. | ✓Line- and header-level discounts, applied within guardrails you set. |
| Drafts & delivery | –A half-finished order is a note that gets lost. | ✓Save a draft, add a requested delivery date and notes, resume anytime. |
| On any device | –Paper pad, or the full NetSuite UI wrestled on a phone. | ✓Responsive and branded, with a dark mode — made for the counter and the road. |
| Your system of record | NetSuite (after re-keying). | ✓NetSuite, instantly. Every order is a native Sales Order — no silo, no sync. |
In other words: NetSuite stays the single source of truth — the Ordering Portal just makes ordering faster, more accurate and far easier to run on top of it.
Add items — illustrative interface, sample data
Search by SKU or name, scan a barcode, or pull from ★ Favourites and Top Bought — each with the customer's price and live on-hand stock.
Set quantities, apply line or header discounts within guardrails, add notes and a requested delivery date — totals update as you go.
Half-built orders wait safely as drafts; favourites turn a regular reorder into a couple of taps.
The order posts natively, a branded confirmation goes to the customer and rep, and finance and the warehouse see the same truth instantly.
A few more of the everyday screens — the same clean, branded surface from dashboard to confirmed order.
Today's orders, revenue, open drafts and average order value — with quick "New order", "Scan item" and "Repeat last".
Customer price with savings vs base, live stock by location, and one tap to add to the order.
Line and header discounts, GST and totals — exactly what will post to the NetSuite Sales Order.
A real Sales Order number, on-screen customer signature capture, and a branded confirmation email.
Small things, felt on every order — the difference between a tool reps work around and one they actually order in.
Every item shows the customer's own price level and the saving versus base — with live on-hand stock, so nothing is mis-priced or sold when it isn't there.
Per-line and header discounts are capped by each user's Max Discount % — reps stay flexible, margins stay protected, no after-the-fact arguments.
Administrator, Sales Manager and Sales Rep roles, with optional rep-to-customer scoping — reps see only their accounts, managers see their team's, all subsidiary-scoped.
Built on SuiteScript. Every submitted order is a native Sales Order.
Own login layer, salted-stretched passwords, lockout, roles & customer scoping.
A fast, branded web app on clean URLs — NetSuite links never leak.
Subsidiary- & location-scoped items, pricing and orders for multi-entity teams.
A screen-by-screen tour — dashboard, order builder with live pricing and stock, item lookup, order confirmation, drafts, customer lookup and user management. Drop your details and we'll email you the PDF.
We'll map the portal to how your reps actually order — your customers, your price levels, your items — and show you exactly what day one looks like on your NetSuite account.